The Chief Administrative Officer’s (CAO) role is critical to ensuring that business operations are running efficiently. For a role of this caliber, bringing on an executive search firm will ensure that the best candidate is selected for the organization. These are the top 5 executive search firms for a Chief Administrative Officer:

Y Scouts

Y Scouts is focused on attracting the best leaders for its clients. The firm takes pride in working with purpose-driven organizations and works closely with them to help place the best leaders.

“There was a time when it was only about the resume when searching for a leader. Y Scouts has literally redefined executive recruiting to assure we have the right leader driving the bus.”

Ann Rhoades, Founder/CEO, People Ink & Former Chief People Officer, Southwest Airlines

Y Scouts truly focuses on its mission to connect people to work that aligns with its purpose-driven values by building deep relationships with stakeholders to place the best possible leaders.

Scion Staffing

Scion Staffing specializes in executive recruitment of top administrative leadership.

“I was particularly grateful for [Scion Staffing’s] responsiveness to all of my requests and questions given our timeframe…and great customer service – almost always responding to my emails within a couple hours if not less. [They also] did a great job of listening to my concerns and feedback and responding with understanding before either providing appropriate reassurance and/or taking prompt action.”

Programming Professional at Environmental Nonprofit

Its proven search methodology, coupled with its extensive network of over 13 million sector-wide candidates, has allowed Scion to place top-tier candidates to fill a number of executive level openings.

Robert Half Executive Search

Robert Half Executive Search aims to help companies successfully build the best quality leadership teams within 90 days or less.

“Our Robert Half Executive Search Managing Director and her Robert Half Executive Search colleagues helped us refine our candidate profile and identified two strong finalists. The team was exceptionally responsive and accessible throughout the search process and helped us bring our top choice on board. We couldn’t be happier with the candidate we hired!”

Chief Operating Officer, investment consulting firm

Finding the right candidate can be time-consuming, Robert Half Executive Search is committed to streamlining this process with its customized search process.

Koya Leadership Partners

Koya was founded on the idea that placing the right person in the right role will make a difference. Since its founding in 2004, Koya has helped place hundreds of executives globally.

“We are constantly striving to nurture, promote and reflect a diverse workforce that fosters equity and inclusion within Koya and this ongoing commitment is mirrored in our work with clients.”

Koya Leadership Partners

Koya stays true to its mission of helping clients acquire and retain top talent, and as a result, a majority of the leaders placed since 2014 are still in their roles.

Helbing Associates

Building long-term relationships is the key to hiring the best candidates. Helbing Associates built its business on this philosophy and has helped its clients strengthen their organizations.

“Our client has expressed that the new Chief Operating Officer has exceeded expectations and is making a major impact on the company’s operations and culture. Since his placement, the successful candidate has been instrumental in obtaining multiple leads and opening new doors for our client using his excellent industry contacts.”

Marc Datz, Senior Managing Consultant

Helbing Associates expands its process beyond what is expected and brings candidates with diverse backgrounds, showing clients the potential value they can bring. The firm thrives on the challenge of finding difficult searches and maintains personal, collaborative relationships with clients and internal staff.

Finding a Chief Administrative Officer is crucial to keep business running smoothly, and executive search firms are well-suited to help place the best candidate into the organization. Utilizing their resources and expertise will make the search process much smoother.


Y Scouts is a purpose-based, performance-proven leadership search and development firm focused on transforming how people and organizations connect to work that matters. When you’re ready to hire a new leader, Contact Y Scouts. If you are looking for your next leadership role within a purpose-driven, performance-focused organization, please join the Y Scouts Leadership Community.

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What to look for in a cao
What to Look For in a CAO

“Wow! You guys hit a home run. Really like the candidates from Y Scouts.” – Adam Goodman, President of Goodmans Interior Structures

“If you need a passionate leader, the approach Y Scouts takes will attract the right talent.” – Kevin Fallon McCarthy, McCarthy Law

“The approach Y Scouts took provided us with unique candidates that fit with our culture.” – Matt Altman, Co-Founder & Principal of Sportiqe Apparel